Privacy Policy
www.valleyforge.org (and affiliated website such as www.valleyforge.org, www.visitVF.org, etc.) are owned and operated by the Valley Forge Tourism & Convention Board (collectively referred to as "VFTCB," "us,""we" or "The Board"). The Board's policy is to respect, safeguard and protect your privacy.
Collecting and using your personally identifiable information
In general, we collect and use information about you where we reasonably believe it will help us administer our services generally and improve our response to your requests for tourism and vacation information. The information allows us to deliver information you requested, statistically analyze the usage of our site and improve our content and informational offerings. We do not sell, rent, or otherwise share or disclose your private, personally identifiable information to third parties.
Information provided to us
You provide information when you post and submit information through the sections that request information (such as the contact us, newsletter sign-up, request visitors guide/meeting planners guide/group tour planner, services RFP, group tour RFP, meeting planner's RFP, media requests, photo requests, or online reservations), or when you participate in a contest or questionnaire.
Your information is stored in our database and is used internally. You may opt-out of receiving future correspondence by contacting us at 610.834.1550; web@valleyforge.org, or by mail to the Valley Forge Tourism & Convention Board (1000 First Avenue, Suite 101, King of Prussia, PA 19406).
Web monitoring analytics
Valleyforge.org uses Google Analytics and server based metrics for web monitoring and tracking services. On this website we collect demographic data from Google's Interest-based advertising with Google Analytics. The Board's web-monitoring analytic software does not capture unique identifiable information, but only collects and analyzes statistical data in aggregate and for trend analysis. Visitors can opt-out of Google Analytics for Display Advertising by updating their preferences with Google.
Restrictions on disclosing information to third parties
Except for third-party vendor sites (see below for list), we do not sell, rent or otherwise share or disclose your private, personally identifiable information to third parties unless:
- The information is provided to help provide a service or complete a transaction with you
- The information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others
- The information is provided to our agents, vendors or service providers who perform functions on our behalf (and who are all contractually bound to maintain the confidentiality of the information)
- To address emergencies or acts of God
- To address disputes, claims, or to persons holding a legal or beneficial interest.
- We may also gather aggregated data about our visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers and/or other third parties for marketing or promotional purposes.
Google Remarketing
The VFTCB may, on occasion, engage in remarketing advertising through the Google Display Network using data collected on our site. Third-party vendors, including Google, may show VFTCB ads on sites across the Internet. Third-party vendors, including Google, use cookies to serve ads based on previous visits to the VFTCB website. You may opt out of Google's use of cookies through Google's Ads settings. You may opt out of Google's remarketing pixels by visiting the DoubleClick opt-out page or Network Advertising Initiative opt-out page.
Links to third-party websites
Some sections on the ValleyForge.org website are hosted by various partners of the Board. These sites maintain the look and feel of our website, and sometimes it may not be evident when a user is on one of these sections. These pages are governed by the partner's privacy policy and terms and conditions of use. Below is a list of our partners and links to their website privacy policies:
Contests and sweepstakes
On occasion, the Board will conduct online contests, giveaways, or sweepstakes, which require information to be provided for eligibility. The information collected in these contests is subject to our Privacy Policy and Conditions of Use and is not shared with outside parties. However, if the user does not provide the requested information he/she may not be eligible for the contest. The information submitted is entered into a random drawing of the names to determine the winner. The entrant may choose to receive continued e-mails from VFTCB. If the entrant does not choose to receive e-mail, the information submitted by the entrant is deleted from the database after the contest has ended.
User-submitted content
Since the Valley Forge Tourism & Convention Board owns and operates valleyforge.org, our digital marketing team reserves the right to limit or remove user-submitted content, including but not limited to photos, videos, copy or content, at any time at our sole discretion, especially content that’s believed to be unlawful, fraudulent, threatening, libelous, defamatory, obscene, or otherwise objectionable, or that infringes or violates any party’s intellectual property or other proprietary rights.
Membership Disclaimer
As a private, nonprofit organization, the Valley Forge Tourism & Convention Board (VFTCB) reserves the right to: deny membership on any basis, refuse products or services at its sole discretion, and/or approve/reject any content appearing on valleyforge.org including, member listings and/or events images and/or copy. VFTCB Membership may be discontinued or suspended for any reason such as: non-payment of dues, misrepresentation by member of relationship with board, activities determined detrimental to board’s good will/mission/policies. Membership may be canceled at any time by either party with 30 days written notice.
Social Media Policy
The Valley Forge Tourism & Convention Board's social media policy can be found here.
Event Photography and Videography Policy
By registering for and/or attending a Valley Forge Tourism & Convention Board (VFTCB) event, attendees understand and agree that they may be photographed, filmed, or videotaped and herby give the VFTCB and those acting with its permission to take pictures and/or recordings of such attendees and grant the perpetual right to use their name, voice, photograph, portrait, and likeness without compensation for broadcast or exhibition in any media now known or hereafter devised and to put the finished pictures/recordings to any lawful use without limitation or reservation. Attendees who wish to opt out must contact the VFTCB in writing before each event.
Disclaimer and release with respect to transactions entered into with any linked site or other third party
Any transaction that you enter into with any linked site, or other third party via or as a result of viewing our website is solely between yourself and such linked site or other third party. By using this website, you understand and agree that we have no responsibility for such transactions. You further agree that you will hold VFTCB harmless and not liable, and release us from any all suits and/or claims, should you have any dispute over or problem with any such transaction.
You are advised that if you use a credit card to complete a transaction with any linked site, or other third party, and you later have a problem or dispute with the goods or services purchased, you may have charge-back rights. For more information about charge-back rights, contact the financial institution that issued the credit card used for the transaction.
General Legal Notice and Disclaimer
References herein to any product or service offered by a linked site or other third party do not constitute or imply endorsement or recommendation by VFTCB. While we make every effort to present accurate and reliable information on this website, VFTCB does not approve or certify such information nor does it guarantee the accuracy, completeness, efficacy, timeliness or correct sequencing of such information.
Use of such information is voluntary and reliance on it should only be undertaken after an independent review of its applicability, accuracy, completeness, efficacy and timeliness with regard to the user's specific needs and purposes. VFTCB (including its employees and agents) is not responsible for, and expressly disclaims all liability for, damages of any kind arising out of use, reference to, or reliance on the information available through this website.
No approvals, recommendations, endorsements, guarantees or warranties, including, but not limited to, any express or implied warranties of merchantability or fitness for any particular use or purpose of products or services named on this Internet site are made by VFTCB.
Conditions of Use, Notices and Changes to Our Privacy Policy
By visiting, using and/or submitting information to this website, you agree to the terms and conditions contained in this Privacy Policy and Conditions of Use and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions you should not use this website or any products or services offered by VFTCB, a linked site, or other third party discussed herein. You agree that any dispute over privacy or the terms contained in this Privacy Policy and Conditions of Use, or any other agreement we have with you, will be governed by the laws of the Commonwealth of Pennsylvania.
You also agree to arbitrate such disputes in Pennsylvania and to abide by any limitation on damages contained in any agreement we may have with you.
As our services change from time to time, this Privacy Policy and Conditions of Use is expected to change as well. We reserve the right to amend the Privacy Policy and Conditions of Use at any time, for any reason, without notice to you, other than the posting of the amended Privacy Policy and Conditions of Use at this Site.
We may e-mail periodic reminders of our notices and terms and conditions, but you should check our Site frequently to see the current Privacy Policy and Conditions of Use that is in effect and any changes that may have been made to it. The use of your information is subject to the Privacy Policy and Conditions of Use in effect at the most recent time of use. The provisions contained herein supersede all previous notices or policies regarding our privacy practices and the terms and conditions that govern the use of this website.
Questions regarding the privacy policy and conditions of use
If you have any questions about our Privacy Policy and Conditions of Use, any concern about privacy at VFTCB or the use of this website in general, or to opt-out of the database of users, please contact us via one of the following methods.
By mail: 1000 First Avenue, Suite 101, King of Prussia, PA 19406
E-mail: web@valleyforge.org
VFTCB Event Code of Conduct
Valley Forge Tourism and Convention Board (VFTCB) is committed to providing a safe, welcoming, and harassment-free experience for all participants at every event. All participants, including but not limited to, attendees, speakers, volunteers, exhibitors, sponsors, and VFTCB staff and service providers are expected to comply with the VFTCB Event Code of Conduct and to treat each other with respect, refrain from disparaging comments or remarks, and to follow recommended business attire dress code.
This Policy applies to all VFTCB events, seminars, board meetings, committee meetings and gatherings, including those sponsored by companies and firms held in conjunction with VFTCB, in public or private facilities.
Unacceptable Behavior is defined to include:
- Harassment or discrimination as defined below;
- Physical or verbal abuse;
- Inappropriate use of nudity and/or sexual images in public spaces or presentations;
- Unwanted touching, unwanted remarks of a sexual or intimate nature, unwelcome comments about someone’s body or personal appearance, and unwelcome attention;
- Unsafe behavior;
- Irresponsible drinking;
- Illegal drug use, possession or attendance at an event while under the influence of illegal drugs.
VFTCB will not tolerate harassment in any form, including aggressive selling at events, and sexual language and/or imagery not appropriate for any part of the event. Harassment includes, but is not limited to:
- Verbal comments that humiliate or belittle
- Sexual images in public spaces
- Intimidation
- Stalking
- Threats
- Intrusive, unwelcome or harassing photography, video or audio recording
- Sustained disruption of talks or other events
- Inappropriate, unwelcome or uninvited physical contact
- Unwelcome attention
VFTCB will not tolerate discrimination in any form. Discrimination is biased conduct towards or containing a negative reference to: race, color, national origin, gender, age, sex, pregnancy, marital status, parental status, sexual orientation, gender identity or expression, religion, creed, disability, veteran’s status, status as a victim of domestic violence, sexual assault and/or stalking, family responsibility or any other category protected by state and/or federal civil rights laws.
In response to any incident of unacceptable behavior, VFTCB reserves the right to take any immediate action deemed necessary and appropriate, including removal from the meeting or event and suspension and termination of membership.
If you experience harassment, discrimination, or notice that someone else is the victim of harassment or discrimination, please immediately contact VFTCB staff at events@valleyforge.org so that VFTCB can investigate and take appropriate action. If VFTCB staff cannot be immediately reached, please report the conduct to a VFTCB officer or director. If you believe you are in imminent danger, please call 911.
